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Jen Walsh; icons below: What did you think about this article? When six Macalester College alumni couldn't travel to Minnesota to visit their alma mater, they gathered at one alumnus's home in Arizona for a wine and cheese party and chatted on the phone with the college president in a virtual town hall—along with thousands of other alumni worldwide.
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In Wisconsin, Beloit College recently hosted its annual on-campus folk and blues festival—and nostalgic alumni watched remotely from home. From class reunions to networking, more and more universities are getting savvy at hosting virtual events. Here's how eight institutions are doing it right. With text messages, Skype, and Snapchat taking over the way we talk to people, a good old-fashioned telephone call is delightful in its simplicity. That's the idea behind Community Phonecast, a live phone chat universities can host with thousands of alumni.
College presidents can discuss new strategies and visions, admissions professionals can engage with an incoming class, and faculty members can discuss breakthrough research results. Participants hit a number on their keypad to enter a queue to ask a question and then are patched in live to ask it. Although staff members screen queries, the caller asks the question live for everyone to hear. During a chat with Oberlin College's president on the state of the Ohio university, one caller stumbled when asking her question.
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Because the institution does the calling, alumni can easily participate. That's why the participation rate is so high—when the University of Minnesota called 60, of its alumni, 10, listened to at least some of the call. On an average phonecast, 10 percent of the people who initially answered are still on the phone after 30 minutes.
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With subsequent calls, that number can grow to about 18 percent. Universities can also conduct live polling "Here are our four strategic goals for the next five years—rank which one is most important to you by pressing the corresponding number on your keypad" , and results can be reported almost immediately. Halfway through an October phonecast, Antioch College asked those who felt inspired to make a gift right then.
Community Phonecast tracks who answered the phone and how long they stayed on the call, as well as the answers to polling questions.
Annual fund officers can quickly follow up with an appeal targeted to individuals based on priorities they indicated during the call. The key is being flexible, Setchell says. Sometimes the lectures are scheduled in venues on campus with a live audience, but Setchell recently planned a talk with an emeritus professor living in Florida, who had the conversation from his living room. The series, which started in , has also introduced new faculty to alumni.
Alumni tuning in can ask questions via an online form; the questions are then read aloud to the faculty member by university staff. Participation varies by topic, but Setchell has seen numbers as high as for the online events. When Ruth Goodman couldn't attend her 75th reunion at Cornell University because of health issues, her daughter suggested the university find a way to connect with her virtually.
The savvy alumni affairs staff at the New York institution jumped on that idea and hosted its first Virtual Reunion Reception in The alumni team set up a large screen at the reunion dinner so that the five in-person attendees could see Goodman, the longtime class correspondent, and hear her react to the presentations.
A computer booth allowed alumni to video chat and interact with her via Google Hangouts. She was tearful," says Lisa Bushlow, director of class programs for alumni affairs and development. The university planned to do the same thing for the reunion, but Goodman passed away. Her classmates, however, vowed to meet annually rather than wait until their 80th reunion. The University of Pennsylvania has found success with alumni-exclusive Coursera classes on popular topics that appeal to all ages.
Graduates from to signed up for the history course, and nearly 70 percent of those who completed the course said it changed their perspective on the contemporary world. Other education-based virtual activities have been well received by Penn graduates. Alumni Relations hosts a live faculty lecture webinar series, pre-departure webinars for Penn Alumni Travel passengers, and a winter reading project that brings alumni and faculty together for a book club discussion. Get professional training about conducting effective webinars.
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You have to work hard to make sure people don't log in physically but check out mentally," she says. A virtual event doesn't have to be live. At Michigan State University, nearly 1, students, friends, faculty, and alumni recorded clips of themselves singing the "Victory for MSU" fight song to create the coolest pep rally you've ever seen through a video screen bit.
The th anniversary of the song prompted the idea from Kevin Epling and Anthony Siciliano, university photographers and videographers. They developed a one-stop website that included a how-to video explaining the project, a karaoke version of the fight song so people could practice singing it, and an upload link to send in the completed video.
The final video—which displays alumni's and friends' clips in a Brady Bunch -style montage—debuted at the MSU Homecoming game on October 3, , and will be played at other alumni and athletic events throughout the year. The global performances range from adorable kids singing and dancing to operatic voices completely on pitch. Individuals sang with headphones to hear the music, and groups of alumni choreographed moves including bobbing in a lake.